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Whether your organization schedules resources by fraction of an hour or by the week, kwScheduler can help. kwScheduler reduces costs by minimizing time spent scheduling, improving resource utilization, and avoiding costly double booking and schedule conflicts. At the same time, kwScheduler improves service to your clients or staff by reducing the time it takes to make a booking or appointment. The software also provides automatic notification of tasks that have not been completed by the scheduled end time. kwScheduler is geared for creating schedules for the project/job at hand. Given a project or job to be accomplished, kwScheduler gives you the ability to apply your resources to successfully complete the job. The automatic scheduling utility gives kwScheduler a resource-centricity that makes schedules sensitive to people's actual availability, rather than forcing you to enter task-completion times manually. kwScheduler software allows you to automate and analyze resource schedules efficiently. Whether you business or organization schedules resources by a fraction of an hour or by weeks, kwScheduler can assist you in easily assigning your resources for every project. kwScheduler reduces costs by minimizing time spent scheduling, improving resource utilization and avoiding costly double booking and scheduling conflicts. At the same time, kwScheduler improves service to your clients and staff by reducing the time it takes to make a booking or appointment. kwScheduler utilizes calenders to graphically display tasks related to a project or a resource which can be manipulated using drag and drop features. You maintain a list of resources, specifying their working days and hours. When a customer contacts you to perform work for them you enter information for the customer, create a project for the specific work to be done and then schedule one or more resources to perform the work. Resources may be anything that needs to scheduled. Typically a resource is an employee but a resource may also be a meeting room, a location where work is to be done, a vehicle, a piece of equipment, etc. |
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kwScheduler is:
User friendly, in just a fraction of the time you currently spend scheduling, kwScheduler will help schedule your resources. kwScheduler is easy to learn and use so you will up and running in no time.
Flexible, kwScheduler allows you to easily modify and adjust any schedule. While the software prevents double booking, you always have the option to double book your resources. Moving a schedule to a new starting date is simple.
Effective, kwScheduler significantly reduces the amount of time, resources and overall costs associated with resource scheduling. kwScheduler will help you optimize staff utilization, reduce overtime expenditures and improve schedule communication.
kwScheduler is designed to be simple and flexible. It truly puts power into your scheduling. kwScheduler is economical, easy to use and can start helping your organization right away. Our solutions are priced to fit. kwScheduler can lower your costs, improve your service, increase resource utilization and reduce staff frustration.
kwScheduler provides the following features:
A full featured client-server database (and local embedded database) to provide for multiple users of the software.
Create a schedule manually or let the software create it for you based on the duration of the task. All schedules are easily adjusted if necessary.
A scheduling guide quickly walks you through the process of creating a schedule.
kwScheduler presents an Outlook style calendar display of all tasks which can be manipulated using drag and drop (or stretching) to change start and end times for the task. You can also navigate to other displays (forms) in the system directly from the calendar by right-clicking on the task.
Ability to setup flexible working hours for a resource, including half-days, days without a lunch break, etc. Schedules are built on a day-to-day basis to account for the unique situations often encountered.
Ability to assign a rate for a resource to calculate estimated project costs based on the resource's tasks assigned to a project.
Ability to exclude hours and costs of a resource when calculating totals for a project. For example, you might want to include only labor hours/costs for a project but exclude hours/costs for resources such as meeting rooms, equipment, vehicles, etc.
Automatic scheduling of tasks; you specify the resource and duration of the work. The software then creates a schedule of tasks for the resource accounting for:
Resource daily work schedule
Vacation or other time off
Holidays
Conflicts with other assigned tasks
Often you do not need to know the exact date or time when a task should start, the software starts with the date and time you specify and moves forward plugging any existing 'holes' in the resource's schedule until it finds a free block of time to start scheduling new tasks. You set a target date and the software will inform you when the work may start and a projected end date and time; depending on the current workload for the resource.
Collision detecting; the software detects when a new task will conflict with another task already assigned to the resource. The software will schedule around the task to prevent double booking (you always have the ability to double book a resource if you wish to).
Split schedules; you can split a schedule to insert a higher priority project or job when necessary and the software will reschedule the remaining tasks. This feature is useful in emergency situations such as sick days or unanticipated interruptions to the original schedule.
The software automatically checks for certain conditions when scheduling a task. When manually entering a task you can override these conditions:
Attempt to schedule a task on a holiday
Attempt to schedule a task on a non-working day
Attempt to schedule a task during vacation or other time off
Attempt to schedule a task outside of the resource's normal work hours
Attempt to schedule a task over the resource's lunch hour
Attempt to schedule a task which conflicts with another task already assigned to the resource
Full reporting capabilities. If you have Microsoft Word installed, reports can be created in Word, or reports can be created in Rich Text Format (RTF), Portable Document Format (PDF) or created to be used in the OpenOffice suite.
A report guide walks you through the process of creating any report.
Automatic notification of past due projects (which can be disabled or set to any notification interval).
Ability to keep notes for customers, resources and projects.
A full-featured client/server database environment (using Firebird - originally InterBase) including the ability to create, backup and restore any database.
Ability to import and export schedules with other applications such as Microsoft Outlook, Mozilla Sunbird or any application which supports the industry standard iCalendar or vCalendar format. Recognizes and supports tasks or appointments that are defined as "All Day" events.
The ability to review resource and project time schedules and utilization using calendars, histograms and Gantt Charts.